Administrative Assistant - Continuing Education

CUPE Local 2512

Administrative Assistant – Continuing Education   – Level 4

Specifics on location/schedule identified below

Job Posting C-2026-26

Seniority is a determining factor

The Waterloo Catholic District School Board with a total student population of 38,000, provides services to students in 52 schools (Kindergarten to Grade 12) across the Waterloo Region. The WCDSB also operates St. Louis Adult Learning and Continuing Education Centres across 4 campuses and various WCDSB school sites.   

The WCDSB also operates numerous Adult Learning and Continuing Education programs through St. Louis Adult Learning and Continuing Education Centres.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board's hiring processes.

G eneral Description of Duties:

• Compose, process and complete all correspondence including letters, reports, memos, emails as necessary and directed. 
• Sort and arrange for incoming program area deliveries or courier mail and arrange courier pickups and delivery. 
• Registration of students, including completion of applicable registration forms, ID verification and student Correspondence orientation process. 
• Collection of debit machine payments.    
• Maintain a register of all Correspondence students and courses taken.
• Complete Ministry of Education registers at designated times throughout the school year. 
• Report to and liaise with the Correspondence Program Manager and Administration.
• Liaise with Correspondence markers (teachers) and assist with resolving problems that arise with students, assignments, and assessments. 
• Use a variety of different software (D2L, Bookings, Google Docs, Google Sheets, Microsoft Forms, ASPEN, Excel, PowerPoint, Word, and Access) to produce letters, memos, reports, and communications.  
• Reception coverage duties – including receiving/directing students and visitors, recording and distributing messages, responding to inquiries by phone and in person. 
• Maintain, operate and monitor general office equipment such as photocopier, etc.  
• Create and maintain tutoring and exam calendars.
• Assist with student engagement tasks as needed. 
• Assist with main office duties as needed and directed.  
• Be knowledgeable about course D2L shells to reply to student and staff inquiries. 
• OCAS mark reporting.
• Other duties as assigned.  

J ob Requir e ments :

• Two (2) year college diploma in a related field in either Business Administration or Office Administration.
• 1-2 years similar work experience. 
• Ability to work independently and as a team player. 
• Excellent time management, organizational and multi-tasking skills in a busy work environment. 
• Strong communication and interpersonal skills with external and internal contacts. 
• Strong problem solving, conflict resolution, decision-making skills. 
• Ability and willingness to work evenings as well as regular office hours. 
• Working knowledge in ASPEN, Google Docs, Google Sheets, Microsoft Forms, Bookings, Word, Excel. 
• Ability to work and communicate effectively in an office environment with frequent interruptions and deadlines. 

Hourly Rate: $29.58 – $31.08 per hour

Hours of Work:  35 hours per week, full-time permanent (10 month)

Weeks/Year:  Approximately 43 weeks/year

Shift:  Monday to Friday, 8:00am -4:00pm (unless otherwise confirmed by the Administrator)

Location: St. Louis Adult Learning and Continuing Education Centre - Kitchener, ON

Effective Date: August 31, 2026

Applications will be considered in the following order:

• Qualified permanent CUPE Bargaining Unit employees, with seniority.
• Qualified probationary and temporary CUPE employees, including employees in other Bargaining Units/Associations.

Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.

Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.

Application Process:  

Applicants are required to apply directly through Apply to Education at: https://wcdsb.simplication.com

For Apply to Education assistance, contact 1-877-900-5627 (Mon-Fri 7:30 am – 7:00 pm EST)

In the application process, identify your qualifications and abilities, such as relevant experience, to perform the duties of this job. Include your Diplomas/Certificates in your application.

Incomplete applications may not be considered.

Applications will be accepted up to 4:00 pm on May 27, 2026.

To request this file in large print, please email aoda@wcdsb.ca. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board's Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

The successful candidate will be required to produce a satisfactory Vulnerable Sector Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.